FlightCapture setup

Start with the .ics. Then update the flight.

Follow this order for every roster period: first import and export the Crew Link Mobile .ics roster, then add Air Ready crew names before each flight, then complete the flight from the Flight Folder dashboard after landing. The screenshots update the planned flight; they do not replace the .ics step.

Start workflow Checklist

Cathay Crew Link Mobile menu showing Export Roster as .ICS File — Start in Crew Link Mobile: choose **Export Roster as .ICS File**.

The required workflow

Complete step 1 before using either screenshot. Each step updates the same LogTen record.

Crew Link

1. Create the planned flights from Crew Link Mobile

Around the 15th of the month, open Cathay Crew Link Mobile and use Export Roster as .ICS File. Send the .ics file to FlightCapture, then choose all flights, future flights, or manually unselect individual sectors. Export the selected payload to LogTen with the Export to Logten Pro button before importing any crew list or dashboard image.

Creates your planned flights for the month in LogTen.
Sets the route, aircraft type and LogTen's native Scheduled Out/In fields.
Prevents LogTen or a later screenshot import from falling back to the wrong aircraft type.
Lets LogTen Plan mode highlight projected hour exceedance and recency issues.

Crew Link Mobile .ics roster Planned flights

Air Ready

2. Add crew names from Air Ready before departure

The day before the flight, open Cathay Air Ready, select the crew list, tap the ellipsis in the top right, then print or save the crew list into Photos. In FlightCapture, tap Add Crew List or Dashboard and select that crew list image. Review the data, then choose Export to Logten Pro. This step is intended to update the flight created in step 1.

FlightCapture OCR reads the operating crew list.
The export updates the matching LogTen flight without duplicating it.
If a crew name already exists in LogTen, that existing name is reused.

Air Ready Crew list Photos or iCloud Photos

Flight Folder

3. Complete the flight from Flight Folder after landing

In Cathay Flight Folder on iPad, take a screenshot of the Dashboard page only after the flight has been completed and the OTP card times have turned green. Send the screenshot to your iPhone with AirDrop, or save it to Photos for later. In FlightCapture, tap Add Crew List or Dashboard and select that Dashboard image. Review the captured values against the screenshot, then choose Export to Logten Pro. This completes the flight created in step 1.

Reads actual OUT, OFF, ON and IN times.
Adds the aircraft tail registration.
Lets you record whether you were PF, plus approach type and runway used.

Flight Folder Dashboard Green OTP times

Rules that prevent bad imports

Most failures come from using the right source at the wrong time.

Review before export

OCR is assistance, not authority. Check route, date, times, tail number and crew before exporting.

Import one screenshot at a time

Do not select the crew list and dashboard together. Import the full crew list first, then the full dashboard screenshot after landing.

Do not import dashboard times too early

For post-flight times, wait until Flight Folder shows green OTP values. Earlier screenshots may be provisional.

Do not skip the .ics roster

The Crew Link Mobile .ics creates the planned flight with aircraft type and Scheduled Out/In. The crew list and dashboard are later updates, not alternative ways to create the base flight.

Map custom LogTen roles first

If you use custom LogTen crew roles, open Settings > LogTen Integration and map operating crew, examiner roles and cabin roles before exporting.

Choose crew name formats first

Open More > LogTen Integration > Crew Names and choose how cockpit and cabin crew names should be sent to LogTen.

Use History as the processing trail

Local history shows how a flight moves from roster import to crew capture, post-flight times and final LogTen export status.

Where the LogTen settings live

Use these screens to confirm the app is configured before sending a payload to LogTen.

FlightCapture onboarding guardrail requiring LogTen Pro to be installed — LogTen required

Onboarding stops if LogTen Pro is not installed on the same device.

FlightCapture Settings and Support page showing LogTen Integration — Open Settings

Go to More, then choose LogTen Integration. LogTen settings are not duplicated elsewhere.

FlightCapture LogTen Integration settings screen — Configure LogTen

Set auto-fill times, custom role mapping and crew-name formats before the first export.

FlightCapture Crew Mapping screen with Flight Crew and Examiners sections — Map the payload

Match FlightCapture roles to the LogTen API field slots that should receive each crew member.

LogTen custom crew roles

This is the mapping step that prevents crew exports landing in the wrong LogTen field.

The rule

FlightCapture uses the mapping you choose. LogTen's API field keys are fixed, so a custom name in LogTen does not become the API key. If your ISM role is backed by LogTen Custom 1, choose Custom 1 in FlightCapture; the export sends that crew member to flight_selectedCrewCustom1.

1. Check LogTen first

Open LogTen and identify the exact crew slots you use for PIC, SIC, relief crew, examiners and cabin crew.

2. Match slots in FlightCapture

Open Settings > LogTen Integration > Crew Role Mapping. Map each FlightCapture role to the LogTen field slot that should receive it.

3. Label Custom slots

If LogTen Custom 1 is ISM or Custom 2 is SP, type those names into the matching Custom field labels before choosing them in the role picker.

Default setup

If you use LogTen's default flight crew slots, leave PIC, SIC, Relief and Relief 2 alone. FlightCapture will send those roles to flight_selectedCrewPIC, flight_selectedCrewSIC, flight_selectedCrewRelief and flight_selectedCrewRelief2.

Examiners and cabin crew

TC, STC and BTC are separate examiner roles in FlightCapture. By default they map to LogTen Instructor, Observer and Observer 2, but you should change them if your own LogTen setup uses different slots. For cabin crew, map ISM, SP, FP and FA roles to the default Flight Attendant fields or to the Custom 1-10 slots you created in LogTen.

LogTen crew name formats

Choose the name style FlightCapture sends to LogTen before exporting crew.

Where to set it

Open More > LogTen Integration > Crew Names. Cockpit and cabin crew have separate settings, so you can keep one group in normal name order while sending the other group in roster format.

Given Surname

Exports a normal display name, for example Kevin Smith.

Surname Given

Exports the surname first, for example Smith Kevin.

Roster Format

Uses the bracketed crew-list value, including initials where present, for example SMITH KJ.

Do not guess missing initials

Roster Format follows the bracketed value from the crew list. If the bracketed value has no initials, FlightCapture keeps that value instead of inventing a middle initial or expanded name. For example, IGGY (PUENGPITIPORNCH) exports as PUENGPITIPORNCH.

Manual edits still win

If you manually edit a crew name before export, FlightCapture uses your edited name. The name-format setting controls captured names that have not been manually overridden.

Pre-export checklist

Use this if an import looks wrong before you send anything to LogTen.

First: in Crew Link Mobile, use Export Roster as .ICS File, not PDF.
Roster selection: choose all flights, future flights, or manually deselect unwanted sectors.
Export the selected .ics flights to LogTen before continuing. Confirm the route, aircraft type and Scheduled Out/In.
Second: use the Air Ready crew list image saved to Photos. Import it on its own.
Third: use the Flight Folder dashboard screenshot after OTP times are green. Import it on its own.
Before exporting: verify flight number, date, route, times, crew and tail registration.
If your LogTen setup uses custom crew roles, confirm Settings > LogTen Integration mappings before every first export after a settings change.
If your LogTen setup expects roster-style names, confirm More > LogTen Integration > Crew Names before exporting crew.
For PF sectors: select PF, approach type and runway before exporting to LogTen.

FAQ

Short answers for beta users.

Will FlightCapture duplicate my LogTen flights?

The expected workflow updates the matching LogTen flight created by the roster import. Always review the export before accepting it.

What happens if a crew name already exists?

FlightCapture uses the existing LogTen crew name rather than creating another copy of the same person.

Do I need iCloud Photos?

You need the screenshots available on the iPhone running FlightCapture. iCloud Photos works; AirDrop also works.

Can I skip the .ics roster step?

No—not if you want the intended workflow. The .ics import creates the planned flight and supplies its aircraft type and native Scheduled Out/In values. The crew list and dashboard are designed to update that record.

Can I use custom LogTen crew roles?

Yes. In Settings > LogTen Integration, map FlightCapture roles to the LogTen field slots you use. If your custom ISM role uses LogTen Custom 1, select Custom 1 so the payload is sent to flight_selectedCrewCustom1.

Can I export roster-style crew names?

Yes. In More > LogTen Integration > Crew Names, choose Roster Format for cockpit crew, cabin crew, or both. It uses the bracketed crew-list value such as SMITH KJ.

What does local history show?

History keeps the visible processing trail: roster-created flights, crew-name updates, post-flight dashboard updates and export status. It helps you see what has already been added before sending another payload to LogTen.